Changes to Department naming structure in IS systems
On 06 March 2017 Information Services will start a project to change the way department codes are formatted, displayed and populated in our systems.
This will see the Department codes used in IS systems using the same structure and naming convention as those used in ABW, the HR/Payroll system.
For example _infoserv becomes SD26
This will have the following advantages:
- Consistent department names across AU systems
- Greater granularity of department structures in IS systems
- Easier implementation of departmental title changes
Impact on users
This change was implemented for Information Services as a test and we have developed a procedure for populating the change throughout IS systems which should mean there is minimal impact for users.
Impact for developers using Active Directory
This change will mean that within the active directory, where previously staff departmental groups were shown as, for example, _infoserv_staff, they will now be shown as sd26_staff. This will be most noticeable to users of SharePoint who use departmental groups to set permissions.
Any departmental systems using the active directory for authentication will need to be updated to adapt to these changes.
Information Services have no way of identifying these services but are happy to advise and assist departments in making these changes.
The schedule for the changes is as follows:
|Current Department Name in IS systems||Changing to ABW Department Code||Date of change|
|-||SD40 (Mauritius Campus)||Completed|
|61 - education||SD29 (Music Centre)||Completed|
|126 - artscent||SD04 (Arts Centre)||Completed|
|168 - studun||SD44 (Guild of Students)||Completed|
|172 - estates||SD17 (Estates Development)||Completed|
|123 - cont.ed||SD47 (Canolfan Astudiaethau Addysg (CAA))||Completed|
|125 - registry||SD25 (Human Resources)||Completed|
|131 - ibers||SD19 (Farms)||Completed|
|62 - physed||SD32 (Sports Centre)||Completed|
|150 - develop||SD27 (International Office)||Completed|
|166 - resident||SD14 (Campus Services (Facilities Management))||Completed|
|125 - registry||SD36 (VC & PVC)||Completed|
|125 - registry||SD30 (Planning)||Completed|
|166 - resident||SD38 (Estates Development (Property Services))||Completed|
|150 - develop||SD31 (Research, Business & Innovation)||Completed|
|-||SD39 (Innovation Campus)||Completed|
|166 - resident||SD45 (Campus Services (Hospitality Services))||Completed|
|125 - registry||SD06 (CDSAP)||Completed|
|125 - registry||SD34 (Student Support Services)||Completed|
|166 - resident||SD16 (Campus Services (Trading Services))||Completed|
|125 - registry||SD09 (Communications Office)||Completed|
|125 - registry||SD24 (Health & Safety)||Completed|
|125 - registry||SD13 (Development & Alumni Relations Office)||Completed|
|125 - registry||SD07 (Welsh Language Services)||Completed|
|125 - registry||SD12 (Design Studio)||Completed|
|125 - registry||SD33 (Student Recruitment)||Completed|
|125 - registry||SD20 (Finance)||Completed|
|125 - registry||SD01 (Academic Office)||30/05/17|
|125 - registry||SD08 (CWPESI)||31/05/17|
Information Services, Aberystwyth University, Hugh Owen Library, Penglais, Aberystwyth, SY23 3DZ
Tel: 01970 62 2400 Email: email@example.com