How do I add a room to my calendar appointment? (Outlook)

  • Either click New Appointment, or double-click on an existing meeting in your calendar.
  • Please note: when creating an appointment, be sure to select New Meeting and not New Appointment.
  • Click Location
  • In the window that appears, search for the desired room using the Search input box in the upper right.
  • Double click the name of the room you would like the meeting to take place in. The name will appear beside the button marked Rooms -> at the bottom of the window.
  • After clicking OK the name of the room will apear in both the To and Location fields of the meeting. The room booking will be made upon clicking Send.
  • An email will be sent to you confirming your room booking (or, if the room is already booked, declining your booking).
Contact for this page:
Information Services, Aberystwyth University, Hugh Owen Library, Penglais, Aberystwyth, SY23 3DZ
Tel: 01970 62 2400 Email: