How do I set permissions on a document library in SharePoint so only certain people can access it?

  • Go to your document library
  • Click on the cog symbol at the top right of the screen and select 'Library Settings'. The Library Settings screen will appear:  

  • Click on 'Permissions for this document library' in the 2nd column under 'Permissions and Management'. 
  • The Library permissions page will be displayed:  

  • The document library will be inheriting permissions from its parent – this needs to be changed. Click 'Stop Inheriting Permissions'. 
  • A warning message will appear:  

  • Click OK to proceed. 
  • Grant access to individual users or groups to this library. Click 'Grant Permissions' in the top menu. 
  • The Sharing pop-up will be displayed.  

  • Type the user's name or userid (or group name) in the 'Enter names or email addresses' box and pick the right name from the list that appears. 
  • Click 'SHOW OPTIONS' 
  • Untick 'Send an email invitation' 
  • Select the appropriate permission level in the 'Select a permission level' drop down menu, e.g. Contribute. 
  • Click Share to finish. 
  • Refresh the page to see your additional users/groups showing in the permission list.