How do I book a study room in the Hugh Owen Library and the Workstation?

Book study rooms using Outlook (desktop version)

To book a meeting room in Outlook:

• Open Outlook Calendar: Launch the Outlook application and navigate to your calendar view. 
• Create a New Meeting: Click on "New Meeting" or "New Event" to start a new meeting request. 
• Add Attendees and Details: Fill in the meeting subject, invite attendees, and specify the date and time. 
• Access Room Finder: Click on "Rooms..." or "Room Finder" (the location field may also have a drop-down arrow to reveal more options). 
• Locate and Select Room: Use the Room Finder to browse available rooms, search by name, or filter by location, capacity, or features. 
• Add to Meeting: Once you've chosen a room, select it and click "OK" to add it to your meeting request. 
• Send the Invite: Review all meeting details and click "Send" to invite attendees and book the room. 
• You will receive confirmation via e-mail that the room has been booked.

How to book using the Outlook app

Cancel a Room booking in Outlook

To cancel a meeting room booking in Outlook:

• Locate the meeting: Open your Outlook calendar and find the meeting you want to cancel. 
• Open the meeting: Double-click the meeting to open it in its entirety. 
• Cancel the meeting:
• If you organized the meeting, you'll find a "Cancel Meeting" button (or "Cancel" for recurring meetings). 
• If you didn't organize the meeting, you'll need to contact the meeting organizer and request that they cancel it. 
• Send the cancellation: After clicking "Cancel Meeting", you'll be prompted to send a cancellation notice. 
• Confirmation: Once the cancellation is sent, the meeting room booking will be removed from your calendar and the room's calendar. 

To ensure fairness of use, bookings should be made:

• once a day
• for a maximum of four hours
• up to one week in advance